First-Time Deponent

Do you remember your first court appearance as an attorney? If you were nervous, had questions, and wanted to understand what would happen, you?re a lot like a first-time deponent.

It can be quite intimidating entering a room with attorney(s) and a Phoenix court reporter. To get the best from your deponent, prepare them prior to deposition day.

Tell them why they have been called.

Begin by explaining they have been called as part of the discovery process and they are a potential witness. In Arizona, they are allowed to be called only once for a maximum of four hours unless agreed to by parties or ordered by the court. Let them know if you expect it to be a four hour or longer event so they can properly prepare.

If they?re called as an expert witness for the plaintiff as part of a pre-trial motion, and the testimony doesn?t support the plaintiff?s claims, the defense can use the deposition to get out on summary judgment and avoid a full trial. That?s why the next point is so important.

Tell the truth.

While a deposition takes place outside the courtroom, it is important to tell the truth as they know it. Your first-time deponent should be reminded that they are under oath and need to tell the truth. If not, their deposition could be used against them at trial. In cases where an attorney suspects lying, they may even opt to hire a legal videographer. A lying witness on video plays differently with a jury than simply reading a transcript.

Ask for clarification.

If the deponent is unsure of what they?re being asked, they need to know it is okay to ask for clarification. If they can answer with a simple yes or no, they should do so. If asked, ?Can you tell me what time that event took place?? Reply yes or no. It?s not that you want them to be a hostile witness, they have to answer exactly what they?re asked. As an attorney, rephrase the question to, ?What time did the event take place?? Then the witness can provide a more detailed answer.

It?s okay if you don?t know the answer.?

The discovery process is just that – a time to discover and understand what witnesses know about the event in question. Advise the deponent that, ?I don?t know,? is a perfectly acceptable answer as long as it is the truth.

Being a first-time deponent can be intimidating but with the right guidance and listening to what is asked, they can give an accurate account of events to best of their recollection.

Ways to Save on Your Next Deposition

Whether it is saving time or money, if you?re a member of legal team, it?s likely you are looking for ways to save on your next deposition. Building relationships, setting pricing while controlling costs, and creating efficiencies will go a long way to creating the successful firm you desire. It can begin simply by partnering with a court reporting firm.

Benefits of a Court Reporting Firm

As your Phoenix based court reporting firm, Herder and Associates strives to make your job easier by providing experienced nationally certified court reporters for all aspects of litigation, hearings, and arbitrations. We understand the importance of not only providing the right court reporters and conference rooms to our clients across Arizona, but we also strive for a seamless client experience. Using the latest technology, we build business relationships with you that we hope last for years.

It is the process and experience that saves our clients time and money and we?re proud to serve legal teams across the state. Don?t be afraid to ask for quotes from other firms (we promise we won?t be offended) as you will find we offer the best value for the money.

Opposing Counsel

On a similar note, if you?re seeking to keep court reporting costs low for your next deposition, ask opposing counsel if they would like to also use our firm. We can house the case calendar, transcripts, exhibits, errata sheets, and invoices in the same secure repository so there aren?t duplicate charges to access the same information. This will also be more efficient and more consistent than if two court reporting firms were utilized for the same case.

Video Conferencing?

Let?s face it. Arizona is a really big state making even intrastate travel costs expensive. Consider our video conferencing service rather than driving to remote locations. Not only will it potentially save you in travel costs, it can save in time as well. You can conduct depositions in Phoenix and Yuma, or anywhere around the globe, on the same day right from our state of the art video conferencing suites located ?in central Phoenix.

We like to say all you need to do is make the call to us and we can do it all. No matter where your clients are located, we have the team in place to serve you and your legal team. Contact us today to learn more.

Hire A Court Reporter

You?ve been handed a case and need to hire a court reporter. Where do you go and what do you ask? While search engines may provide a start for your search, we encourage you to call and ask these questions. Just like with any important hiring decision, you want to make sure you?re onboarding the right candidate for the job.

What is your experience?

While court reporters are an average age of about 53 years old, that doesn?t mean they all have the experience you need for your case. In fact, they may be new or second career reporters so it?s important to ask about the type of cases they?ve worked. Rather than spinning your wheels trying to find a reporter, contact an agency like Herder and Associates who can match you with the right reporter, follow a process, and deliver a final transcript by deadline.

Are you certified and trained?

This is an especially important question for a couple of reasons. Arizona is a transient state meaning many people aren?t from here and they tend to move here and then to another state. Not all states require court reporters to be certified so it is important to ask. In Arizona and surrounding states, certification is a requirement. The National Court Reporters Association (NCRA) offers certification and continuing education (CEU) so that reporters are up to date on technology and best practices.

How much advance notification do you need to schedule a deposition?

At Herder and Associates, we strive to provide the most qualified court reporters to all of our clients. While we?re always working to meet your timeframes, the more advanced notice you can give us, the better it is for us to be able to schedule the right court reporter for your case or project.

What is the cost and timeframe for transcript turnaround?

When you call to schedule your deposition, we will provide the cost and timeframe. If you need an expedited transcript, please let us know at that time. Prices may vary depending on how soon you need the final transcript. The more information you can relay to our team, the better we can provide the product and service you desire.

Before you hire a court reporter, ask these questions to be sure you?re getting the reporter that can work best with your legal team. Have more questions or need to schedule a court reporter? Contact us today.